ebb Logistics
EngagementCheck charges before payment to reduce the need for later refund claims.

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Freight and parcel invoice automation

Carrier invoices arrive, get coded and get paid, often with nobody checking the charges. We automate the capture, coding and allocation, and ebb Logic™ checks every charge against your agreement before the invoice is approved.

Free contract reviewTalk it through first
Before you payWhen a wrong charge is still easy to refuse
Per shipmentCosts coded to the shipment, not lumped by invoice
Your codesYour chart of accounts, not a generic one
No rekeyingCarrier file straight through to your ledger
In shortA brief explanation of the service and what it covers.

What is freight and parcel invoice automation?

The short answer

Freight and parcel invoice automation is the process of capturing carrier invoices, coding and allocating them to your general ledger, and checking the charges before they are paid, with no rekeying by hand. ebb Logic™ compares each charge with your agreement as the invoice arrives, so a billing error is caught while you can still refuse to pay it. Catching the same error later means filing a refund claim, which costs more and succeeds less often.

We automate how parcel and freight invoices are captured, coded and allocated, and ebb Logic™ checks the charges against your agreement before anyone approves payment.

The problemThe terms and billing details we review before estimating savings.

Catch invoice errors before payment.

Large carrier invoices are difficult to review manually. Coding and allocating charges across business units, channels or customers can add hours of work for accounts payable.

Errors found after payment need a refund claim and follow-up. Checking charges before approval helps your team resolve discrepancies earlier.

We connect the invoice feed, ebb Logic™ and your accounting rules, so anything that does not match reaches the right person while the invoice is still unpaid.

Why usWe work for shippers and receive no compensation from carriers.

What makes this different.

01

Contract checks before approval

ebb Logic™ compares every charge with your agreement before the invoice is approved, and flags what does not match.

02

Allocation at shipment level

We code and allocate each shipment to the right business unit, channel or customer so finance can track freight costs accurately.

03

Matched to your accounting process

We use your chart of accounts and approval rules to reduce manual processing and reconciliation.

Why this orderWe review your agreement and shipment data before recommending changes.

How this actually runs.

  1. Map the current flow

    We review how invoices arrive, how charges are coded and approved, and which tasks require manual reconciliation.

    Week 1

  2. Automate and reconcile

    We automate the capture, allocation and ledger coding. ebb Logic™ checks the charges as they arrive and flags anything that does not match your agreement.

    Weeks 2–3

  3. Resolve and track discrepancies

    We route disputes to the right person, track their resolution and report recurring contract or operational issues.

    Week 4
Common questionsContact us if your question is not listed. We can help you assess whether the service fits your needs.

Questions shippers ask first.

What is freight audit and pay, and do we need it?
Freight audit and payment combines checking invoices against contracted rates with the payment process. It can help when invoice volume is too large for reliable manual review. Our work focuses on validation, coding and the workflow used by your finance team.
Will this integrate with our ERP or accounting system?
Yes. We map the output to your chart of accounts and the format your system accepts, with the details agreed during setup.
How is this different from a parcel audit?
A parcel audit checks billed charges and pursues eligible refunds. Invoice automation changes how invoices are captured, coded and checked before payment. The two services can work together.
How long does implementation take?
Most mid-market setups take a few weeks. Much of that time is spent confirming the existing approval process, accounting codes and required output format.
Before you callFree guides and tools on published carrier data, covering the terms this service works on.

Guides and tools.

01

UPS and FedEx invoice auditing

The checks that find money, the evidence a dispute needs, and the deadlines.

Guide
Next doorThese related services may also be useful for your business.

Related work.

01

Parcel audit

A parcel invoice audit checks for billing errors and contract compliance. ebb Logic™ reviews service failures, duplicates, address corrections and surcharges, then checks each charge against your discounts, tiers, minimums and accessorial terms. It runs every week, so problems are caught soon after they begin.

For shippers who want their invoices checked against their carrier agreement02

Freight and truckload

LTL and truckload rate agreements, accessorial schedules, and freight bill auditing, including the classification changes now in force.

For shippers with meaningful LTL or truckload volume03

Shipping analytics

ebb Logic™ brings UPS, FedEx, DHL and LTL data into one shipping analytics portal. Track spend, surcharges, cost per package, dimensional weight, freight class and transit. We use that data to recommend changes and notify your team when costs or performance need attention.

For teams making network, packaging or carrier decisions

Request a free contract review.

Send your agreement for a written review of potential savings and recommended next steps.

Get a free savings estimateSee a sample audit firstEmail [email protected]

Or call 888-356-4421

Free, and no obligation. A written evaluation back inside 48 hours. No fee unless we find documented savings. How we handle your documents

  • Your current agreement, any carrier
  • One recent invoice, if you have one
  • A written evaluation back inside 48 hours